Public Records Requests
The City of Gahanna is dedicated to providing the highest quality customer service in accordance with Ohio's Public Records Act (PDF). It is our policy that all non-exempt public records are to be promptly made available, upon request, for inspection or copying, to any person during regular business hours.
Records are kept for various lengths of time based on the City's Records Retention Schedule (PDF), approved by the City's Records Commission. There may be a charge for making copies of public records (please see the City's Public Records Fee Schedule (PDF)).
Make a Request
- How do I know who has the records I need? Who do I ask?
Call the City Council Office at 614-342-4090. The Records Coordinator will take your request and facilitate preparing the records with the custodial office.
- Do I have to give you my name, address, or phone number?
No. However, you can choose to give us that information if you want us to call and let you know the records are ready, or want them delivered to you.
- Do I have to fill out a form?
No. To be sure we understand your request, we might ask questions and make notes, or you can choose to put your request in writing through the City's Public Records Request Portal.
- Am I allowed to have everything in your files?
No. The law exempts some information. If we can't give you something, we will tell you the part of the law that exempts it.
- How far back can I see records?
We have retention periods for records based on their content. We can tell you how far back we have the records you want, and you can see our approved retention schedules.